Conventions

Meeting and Conference Services

If you have considered hosting a meeting or conference, but were concerned about the extra work and time commitment, look to the expertise at AEC. Our proven processes, selective partnering, and accurately defining goals and objectives are equation for a successful event. Some of the services offered are:
* Program and Theme Development
* Conference Profile and Date Research
* Site Selection and Negotiation
* Budgeting -Entertainment/Keynote Speaker Procurement
* Supplier Procurement
* VIP Arrangements
* Registration Management
* Exhibit Hall Logistics
* On-Site Staffing
* Audio Visual Production
* Staging Design
* Conference Wrap Up and Reconciliation


Site Selection and Contract Negotiation

Site selection is a complex and time-consuming job. AEC's direct experience gives us the negotiation power you need. Allow us to do the research and present options to you for the perfect function venue. Then let us negotiate a contract that is fair, meets industry standards, and protects your organization. Some of the services include:
* Research possible meeting dates and sites
* Contact convention and visitor bureaus and hotel sales offices
* Site inspections
* Select destination
* Determine negotiating strategies
* Submit request for proposals (RFPs)

Association Convention Services

Extensive experience interacting with talented association executives of numerous thriving associations has provided AEC with a solid basis of understanding to offer the following services:
* Site Selection and analysis
* Zero-based budgeting
* Billing consolidation
* Facility contract negotiations
* Optimal hotel negotiations
* Promotion literature
* Registration material
* Concurrent session scheduling
* Audio/Visual and production coordination
* Off-site events
* Unique menu creation
* Housing and Registration Services
* Name badge production
* On-Site registration personnel
* Group ground transportation
* Gratuities and promotion give-a-ways


Trade Show Management

AEC can produce your trade show or exhibit area as well as assist you exhibiting at a trade show. Let AEC's experience working with trade show decorators such as Freeman, GES, Champion and Brede Exposition go to work for you.
* Floor Plan Design
* Material Handling
* Exhibit Installation
* Signs, Banners, and Graphics
* Audio Visual Needs
* Rigging Services
* Drayage Services
* Furnishings
* Cleaning Services
* Networking

Conference Management Consulting

Many of our clients are fortunate to have talented staff that are very skilled in their area of expertise, however they may lack the knowledge or experience to be successful in the dynamic meetings arena. As your consultants, we begin by assisting and advising your existing staff, help create or enhance your conference teams- objectives and goals. In addition, we help create and maintain timelines, budgets, and other logistical details. Our ultimate goal is to prepare your team through the transfer of industry knowledge allowing you to maintain control of your events in-house. AEC is pleased to offer the following consulting services:
* Assess personnel's knowledge of industry and capability to perform
* Assess current contractual exposures in any existing agreements
* Research history of client's events and compile trend analysis
* Creation of convention vehicles, such as registration database and promotion materials
* Implement systems to produce required output from database
* Provide on-call support to assist staff on ongoing basis
* On-site logistic planning
* Staffing and scheduling coordination